Our new database and how to now receive our news and updates
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Dear MembersOn 25th May 2018 new regulations governing data protection and data processing, known as the General Data Protection Regulation (GDPR) came into force. These regulations govern the way in which all organisations protect and process personal data.
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The Whitstable Music Society (WMS) intends to hold a minimum amount of personal information on a secure database.
Prior to the new data regulations coming into force where you will have previously voluntarily offered this information we have had need only to know and hold your name, address, email address and in some cases a telephone contact number for you.
The reason for this is so that we can send you a printed copy of the future WMS music season programme (and if you are a most recent previous season ticket holder also to invite you to the Annual General Meeting). In the past we have sent a reminder of our upcoming music concert, date and time so your email address has always been very helpful in keeping you informed. A telephone number has been invaluable for season ticket holders should there be a problem with a season ticket renewal.
In line with the new data regulations we have securely deleted the whole of our previous database.
So if you still wish to hear from us now, to receive our messages about the upcoming music concert and indeed a printed programme of next seasons series of concerts in the post, then you will need to let us know by giving your consent for us to include you as we rebuild a new database to meet the restrictions of the forthcoming data regulation legal requirements.
This modest amount of information we genuinely believe is in your best interests and a consent request form can be found here (below). Rest assured that any time in the future you will be able to exercise your data protection rights by requesting your information to be securely removed from this new database.
Access to the new database will be restricted to the trustees (the committee members) of the Whitstable Music Society and their names and responsibilities can be found on the Whitstable Music Society website. All database information is to be securely encrypted.
We have never, and will never, sell or share any of your information with any other organisation or individual and we will not use any of your limited information to search for further information about you.
Prior to the new data regulations coming into force where you will have previously voluntarily offered this information we have had need only to know and hold your name, address, email address and in some cases a telephone contact number for you.
The reason for this is so that we can send you a printed copy of the future WMS music season programme (and if you are a most recent previous season ticket holder also to invite you to the Annual General Meeting). In the past we have sent a reminder of our upcoming music concert, date and time so your email address has always been very helpful in keeping you informed. A telephone number has been invaluable for season ticket holders should there be a problem with a season ticket renewal.
In line with the new data regulations we have securely deleted the whole of our previous database.
So if you still wish to hear from us now, to receive our messages about the upcoming music concert and indeed a printed programme of next seasons series of concerts in the post, then you will need to let us know by giving your consent for us to include you as we rebuild a new database to meet the restrictions of the forthcoming data regulation legal requirements.
This modest amount of information we genuinely believe is in your best interests and a consent request form can be found here (below). Rest assured that any time in the future you will be able to exercise your data protection rights by requesting your information to be securely removed from this new database.
Access to the new database will be restricted to the trustees (the committee members) of the Whitstable Music Society and their names and responsibilities can be found on the Whitstable Music Society website. All database information is to be securely encrypted.
We have never, and will never, sell or share any of your information with any other organisation or individual and we will not use any of your limited information to search for further information about you.
